What Are The Legal and Appropriate Practices For Monitoring Employees Using GPS?
The most effective way of monitoring employee performance and company-owned devices or vehicles is to watch them with your own eyes. GPS monitoring is the service of protecting productivity and optimizing the use of company-owned resources.
Is it legal to monitor employees using GPS?
Article 21 of the Indian Constitution gives every citizen the fundamental right to privacy; this right is not absolute; it. It can be legally restricted to protect another person’s rights or prevent crime.
An employer is legally permitted to track the location of company-owned devices or vehicles used by its employees because the employer, who is the device owner and the vehicle, consents to it. Tracking an employee using a GPS vehicle tracker is legal, provided that the employee is aware of this and has given his consent to it. It is an offense to track someone without their express or implied consent. The employer must have a legitimate commercial reason for tracking the company-owned device or vehicle.
Guidelines to follow while tracking employees through GPS:
Here are some best legal and appropriate practices that will keep an organization on the right side of the law, protect the business interest, and maintain a good relationship with the employees.
• Understanding civil & criminal laws:
No federal rules block GPS tracking, but there are legal limits on employers’ right to track their employees. The Information Technology Act 2000 regulates data protection in India. The Personal Data Protection Bill, 2019 provides statutory enforcement of the fundamental right to privacy and regulates a mechanism with guidelines for data processors and fiduciaries.
• Have a GPS tracking policy in place:
Companies should create a written policy and get employee consent for tracking during business hours. Employers have the right to track employees working on company-provided equipment for business purposes, but the employees have to be notified.
• Communicate the tracking system with your employees:
Employers should inform the employees about their monitoring software, the type of data collected, and how it will be accessed. Employee monitoring, email and internet usage, business vehicle tracking, recording calls for quality purposes, etc. will keep the management updated on exactly how employees use their time and company resources. The administration can view the GPS location of the employee by entering the Employee Identification Number.
• Contact tracing:
The pandemic has caught us off-guard, and everyone is putting in sincere efforts to flatten the covid-19 curve. Employee monitoring will give organizations an edge in preparing a detailed contact tracing report and any pandemic rule breaches if an employee is infected with covid to avoid further spread.
• Data storage:
The importance of data cannot be ignored when it comes to decision-making in a business. Technology has helped companies collect and analyze data quickly, which is relevant to running a business. Data helps to identify how the company resources are being used or whether to reallocate resources to be used efficiently. Data can improve the quality and productivity of the business; it helps to identify misuse and take immediate remedial action to avoid further waste of resources. In case of any legal tangle, stored data will help support the company with proof.
It is imperative to note that companies want to exert control over their workforce by adopting employee tracking app for better output. Connect my world is a boon to companies as it simplifies the task of monitoring employees’ productivity and time.