Data Collection Forms / Mobile Data Entry App
Online – Offline Survey App / Mobile Data Entry App
Field staff, like delivery executives and survey agents, need to collect various data during their tasks. While paper forms are fine for text, other data like images and videos cannot be collected and stored effectively without an organized data system.
The Mobile Data Collection App by ConnectMyWorld is a breakthrough solution that helps field staff enter not just text, but signatures, images and videos via Android Forms, both online and offline.
Field Data Collection:
The Common Requirements For Effective Field Data Collection
As not all locations have steady internet connectivity, field data collection must happen offline as well.
The app must have a well structured data collection form inbuild.
The data must be accurately geo-tagged to ensure that the employee collected it in the data collection form at the right location.
The interface of the data form must be easy to navigate and use.
The mobile data collection system must be customizable to suit the specific demands of a task.
The data collection form must recognize and submit photos, videos and signatures.
It must be a centralized data collection system to generate reports.
It must provide the option of downloading the report files.
It must not require a dedicated data entry operator to feed the data to the central system.
What happens if an agency lacks proper data collection tools?
The field staff would need to carry proper forms, which are highly error-prone, and need to be replaced for the next assignment.
Photos and videos would be collected and sent separately, making storage more complicated.
No guarantee of whether the data is collected from the location where the employee claims.
The disintegration of data to be entered in separate forms would require large number of personnel.
Paper forms cannot provide verification of the data entered. For example, there is no way to know if the employee misses to write a digit of a mobile number.
In case incorrect data is collected, the whole assignment must be done again. This will lead to double expenditure of time and resources.
ConnectMyWorld’s Data Collection App offers a comprehensive solution to all the above problems and helps your field employees collect all kinds of data and submit it to the central storage system on the go. This data is easy to access and ready for download in XLS format.
Why choose our Field Data Collection App?
Data collection with real time geotagging and instant submission to the centralized data system.
No investment on purchasing additional hardware for data collection, as the app needs only a GPS enabled android phone.
Complete removal of paperwork from the data collection process.
No need for data entry operators as employees upload data directly to the central storage.
User-friendly interface: no need to provide special training to employees to use the app.
Downloadable photos, videos and daily reports.
How Can Mobile Forms Benefit Your Business?
You might be concerned that your company will face different obstacles without an IT department. Cost involved in making a switch might be another reason for your concern while using mobile forms. Whatever your reasons, consider these benefits prior to dismissing mobile forms.
💡 Enhanced data collection
Needless to say, data is crucial for modern business. How many times has your company faced financial loss due to lost, illegible or damaged paper forms? Since mobile forms are stored on the cloud, you can be sure of easy and secure access to data. Mobile forms also offer flexibility when it comes to storing data. It is available in different formats. Be it patients’ records, invoices, or contracts, storing and analyzing data was never easier.
The benefits are not limited to mere simple storage. Advanced features such as built-in calculations and GPS data allow collection of more data as compared to conventional paper forms. Being in your office, do you want to see a picture of how much work has been done at the job site? Do you want to confirm that your employee was where he claimed to be at the time of form submission? Well, you can easily do this and lot more with a mobile data collection app.
💡 Cost saving
Printing paper forms, managing and storing them can cost you a significant amount. Going mobile can not only save you money, but also improve your business productivity.
Do your team members wrap up their work with typing paper forms everyday? If Yes, you also might have appointed an administrative assistant just to organize the volumes of paper forms produced. You spend significant amount of money to manage a paper system.
A switch to mobile forms can help your employees to focus on their core business. You can not only assign another important role to your administrator, but can also free up your office space by eliminating the need to store paper forms.
💡 Better data, better decisions
With extra time and easy access to data, you can analyze data and gain better customer insights. Not only this, when data is collected using mobile forms, it can be shared in real time with the employees in office or at some other location. When data necessary for decision making is available right away after it is collected, in an organized format, faster and better decisions can be made.
Mobile forms are revolutionizing how business processes are carried out. Using them for your business means you not only streamline your processes, but also save your time, money and resources. Check out the free trial from ConnectMyWorld and try out all features of our app.
Frequently Asked Questions
1. Can data be collected when the internet is not available?
Yes, by design this app is capable to collect data when the internet is not available for hours or days.
This app can be very useful when an employee is visiting non-network areas at remote places.
As soon as the internet comes back it will automatically send the collected data back to the platform.
For that reason, we call it a zero data loss system.
2. What type of data can be collected?
It is completely customizable for the client need and can collect any type of data starting from collecting the Purchase Order, Client Meeting Details, Customer Feedback
Collected data apart from ordinary data can have photos, videos, signature, barcode or biometric authentication. information etc….
3. Can this data be downloaded or can be integrated with other ERP or CRM systems.?
This data can be downloaded as an XLS file and can be used for further processed and used as input data for other ERP and CRM system available. Here it is
We are also having the capability to integrate and send the data in real-time through API integration to any existing CRM or ERP system.